Ministry of Health

Procurement Specialist job Post

Location: Jobs in Uganda 2024 - 2025

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 08 February 2024

Hiring Organization: Ministry of Health

Job Details:

Overall responsibility:
The Procurement Specialist will support the procurement unit of the Global Fund program. The Procurement specialist who will be recruited on a contract basis will report to the National Facilitator, Global Fund.

Specific duties and responsibilities
The Procurement specialist will specifically provide technical assistance and other support designed to:
• Ensure effective planning and timely execution of Global Fund procurements.
• Support the Evaluation of Expression of Interest, Quotations, bids, and Proposal analysis in close consultation with Head Procurement and Disposal Unit, MOH.
• Support the PDU team responsible for Global Fund Procurements to make timely submissions to the Contracts Committee.
• Provide technical guidance in contract negotiations for consultancy services and technical discussions for goods and Works, where applicable.
• Verify that procurement requests are in accordance with the approved procurement plan.
• Support the preparation and publication of general and specific procurement notices/ invitation for bids.
• Work closely with Component Coordinators to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments and Beneficiaries.
• In consultation with the Technical Departments, participate in preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of Goods, Works and on Consultant Services and for the selection of consulting services.
• Mentor colleagues by sharing knowledge in procurement services and support capacity building in procurement management of staff that deal with procurement issues with emphasis on Global Fund grant and PPDA Guidelines.
• Ensure that clearance/No-objection(s) from Global fund is obtained if required.Preparation of monthly and quarterly Procurement progress reports.
• Participate in Contract monitoring and administration in close liaison with the Technical Departments by ensuring that all procurement contracts are efficiently managed, monitored and timely completed to get value for money (good quality at a lower cost).
• Document procurement transactions and establish an effective filing system for all grant funded procurements records; seek legal advice where appropriate.
• Monitor and track contracts being processed, identify constraints/ challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
• Facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations.
• xv. Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)
• Facilitate the audit exercise by providing timely information and explanations to the audit team.
• Provide quality assurance for the procurement process.
• Any other duties that may be assigned by his/her Superiors from time to time in furtherance of the above responsibilities.

Qualifications and experience
• The applicant should be in possession of an Honors bachelor’s degree in any of the following fields: Procurement and Supply Chain Management or Logistics Management, Business Administration, Commerce, Business Studies majoring in Procurement, A master’s degree in Procurement and Supply Chain Management or Business Administration.
• Full Membership of the Chartered Institute of Procurement and Supplies (CIPS).
• At least (10) ten years’ experience in the field of procurement in the; public sector or development sector/donor funded projects and private sector. Demonstrated knowledge of procurement procedures with development partners will be an added advantage.
• Proven experience in implementing procurement of high value contracts and procurement planning is a must.
• Previous exposure and experience in executing procurements in the public sector in line with PPDA Act and Regulations.
• Broad knowledge of the GOU laws, procedures, rules, and regulations.
• A high level of interpersonal and management skills and ability to work with teams in the organization at all levels.
• Must be able to work under pressure and tight deadlines.
• Proficiency in the use of spread sheets, word processing and presentation skills.is a mandatory requirement.
• Proven integrity and confidentiality in handling public resources and in executing duties.

Application procedure

All Applications for the above positions should be addressed to the Permanent Secretary, Ministry of Health, P.O. Box 7272, Plot 6, Lourdel Road, Wandegeya, KAMPALA, (and should be hand delivered to Ministry of Health Headquarters Security Registry in Room A.102, between 8.00 am — 5.00 pm working days) to be received not later than Friday 8th February 2024 at 5:00pm
Please note that.
▪ All applications should bear the title of the post being applied for.
▪ Applicants should include their telephone and email contacts on their application forms. Applicants should attach the following to their applications.

1) Application letter
2) Recent passport-size photograph.
2) Detailed Curriculum Vita showing three referees.
3) Copies of academic papers
4) Copies of record of employment history(Appointment letters & Contract Agreements) stated in the Curriculum Vita. Any period of employment not backed up by an appointment instrument shall not be considered as relevant experience.
5) Copy of National Identity Card

Applicants who will be shortlisted for interviews shall be required to present Originals of their Academic Transcripts and Certificates and National Identity Cards and record of employment history at the time of sitting the Interviews.