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| ALIGHT (Formerly known as American Refugee Committee) |
Procurement Officer job Post
Location: Jobs in Uganda 2023 - 2024
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 13 July 2023
Hiring Organization: ALIGHT (Formerly known as American Refugee Committee)
Job Details:
Key duties & responsibilities
Procurement and Supply Chain Management:
• Receive and check for clarity and approval of all procurement requests from various departments.
• Support the country wide procurements in a timely and cost – effective manner.
• Ascertain specifications, financial codes and appropriate authorization on procurements.
• Obtain quotations from ALIGHT’s pre – qualified vendors in effecting competitive and fair procurement processes, in line with ALIGHT and donor regulations.
• Prepare Purchase Orders (PO) for approved Purchase Request Forms, Bids Analysis and negotiate competitive prices and delivery timelines.
• Support to the field offices in terms ensuring that all the procurements are conducted as per the approved procurement plans, as well as abiding by the different doner procurement guidelines
• Participate in tender evaluations and present the reports to the Tendering Committee (Procurement Committee) for review and recommendation of award of orders or contract.
• Responsible for conducting supplier sourcing as a way of identifying credible vendors in pre-qualified supplier database to transact supply Alight in a transparent, competitive and fair manner.
• Support in tendering processes by issuing out bids to interested bidders.
• Support the Logistics & Supply Chain Manager with handling of country program tender processes to ensure effectiveness, transparency, accountability and competitive purchase of goods and services.
• Regular follow up of purchase orders (PO) with suppliers to ensure timely delivery of supplies and services.
• Providing weekly updates to the various programs on the status of the procurement being handled at the country office through sharing the weekly status updates.
• Proactively track all orders issued out to vendors and ensuring deliveries are made with in the shortest time possible.
• Provide regular feedback to all requesters on the status of their procurement requisitions and delivery timelines upon order placement.
• Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the PO.
Reporting and Documentation:
• Review and update the procurement status, share weekly every Friday to keep the program teams informed with the status of their procurements in sourcing pipeline.
• Maintain the filing system of all procurements and maintain a good record of all procurements
• Ensuring a proper filing system through the use of e-filling system for all the procurement related documents.
Requirements
Qualifications and experience:
• Minimum of Bachelor’s degree in Procurement and Logistics Management /or Operations, Business administration, International trade, Commerce, Development Studies, or related field.
• Minimum of two (02) years of work experience with development or relief organizations working in complex emergency situations and/or development settings.
• High proficiency in reading, writing and speaking English; also proficiency in the use of computers and standard application, including use of Information Management Systems (IMS).
Behavioral competences:
• Strong analytical, written and verbal skills
• High level of integrity, accountability and personal ethic
• Good interpersonal skills; ability and inclination to work in/with teams
• High level of self-drive, discipline and desire to achieve
• A go getter requiring minimal supervision to work towards results
• Willingness to travel and stay for extended periods in remote refugee sites to support work.
Application procedure
Interested applicants Click here to apply
Date Posted: 2023-07-09
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